Streamlining Recruitment: A Guide to Implementing Automation

Streamlining Recruitment: A Guide to Implementing Automation

It’s estimated that a new hire can cost a company as much as $23,800 in recruitment costs alone. Training can then cost roughly 1.5% of an employee’s salary. Recruitment software offers a world of possibilities, freeing up busy HR representatives while working to streamline the recruitment process and save companies money.

Software for recruiting can increase your database of qualified candidates. It can also reduce administrative work, allowing employees to focus on more pressing work-related matters. In addition, AI recruitment software can improve communication within the workplace and maintain a detailed log of job applications securely, storing sensitive data.

Here’s how you can implement automation tools and recruitment technology into your recruitment process.

Determine Your Recruitment Needs

Begin by creating an identification process. This is where you’ll need to identify key automated hiring requirements and create a regular planning process.

At this stage, it’s essential to identify gaps in current and future talent. Once you have this information, you’ll need to create a budget and a job description. This is when you’d select AI recruitment technology.

Identify Repetitive Recruitment Tasks

There are numerous time-consuming and repetitive recruitment tasks. These include the following:

  • Posting job openings
  • Screening resumes
  • Conducting background checks on social media

Completing reference checks is another repetitive recruitment task that takes time away from more critical work-related matters.

What Can Be Automated?

Specific areas may benefit from automation. Take, for example, the following:

  • Candidate engagement and sourcing
  • Automate candidate screening and experience
  • Interview scheduling
  • Assessments and background checks

Additionally, you can automate Applicant Tracking Systems (ATS) and candidate rediscovery and ranking.

Choose the Right Automation Tool

When searching for recruitment automation tools, look for software that works to streamline your automated hiring process. First, thoroughly research each product and read reviews from real-life users. Then, invest in software that increases the quality of hires you onboard.

Recruitment software should feature a recruitment chatbox with 24/7 support. It should also offer resume parsing. The best software features candidate onboarding and video interviewing features, along with recruitment analytics.

Compare Features and Pricing

Compare the cost of software along with scalability. You’ll want to purchase software that allows you to collaborate. It should also be easy to use.

Recruitment software should be set up for integrations. There’s no set price to expect, so compile a list of needs and research the best software for your price point.

Plan for Integration

Consider if the automation tool you wish to use will integrate well with your existing recruitment process, including your current in-house tech solutions. Create a list of features you require, such as ease of use, flexibility, scalability, and high adoption rates. Software should also integrate with websites and external job portals.

Train Recruiters and Staff on How to Use the Tool

After you select recruitment software, you’ll need to provide training resources for employees. Show them the basics of your recruiting software and how it works.

They’ll also need access to training resources to further their understanding of the software. This may include tutorials, webinars, and training sessions in person.

Encourage recruiters to ask questions as they train, gauging their understanding of the software. The entire time, monitor their progress. Check to see in what areas they require additional guidance and assistance.

After employee training, require a testing process to check the understanding levels of each employee.

Customise Your Automation Settings

As you customise your automation settings, configure them to suit your recruitment needs. You’ll need to automate tasks, including resume screening, interview scheduling, and candidate communication.

Before posting and commencing your job search, define a specific email for anyone who applies for a designated position. This might be a thank you email or the time they can expect to receive a response from you.

Once you close the opened job and begin your resume review process, it’s time to move to a set of qualified candidates. Disqualified candidates will receive an automatic disqualification email.

The remaining candidates will receive an automated email inviting them to interview. This email will include specific details and a link to book a date and time.

This process allows you to use AI in hiring effortlessly. You can send emails with pertinent information and organise interviews around your schedule. The result is an optimal experience for all prospective candidates.

Monitor and Improve

As you track the effectiveness of your automation tool, ask yourself several questions.

Does the software automate the recruitment process and remove mundane tasks? Is it able to screen candidates from an unbiased perspective? Can your software reveal qualified candidates quickly?

You should also monitor how well your automation tools are encouraging better communication. It should alleviate the indecisiveness commonly found among decision-making teams.

As you track the effectiveness of your software, make adjustments as needed. AI in recruitment should alleviate time-consuming tasks, not increase your workload.

Maintain open lines of communication with your recruiters to ask if AI is helping them to free up time during the day. Automation for recruitment should boost recruiter efficiency and fast-forward through the process of screening candidates.

Invest in Recruitment Software

Recruitment software is essential for improving employee performance. It works to delegate mundane tasks to AI.

Always select automated recruitment technology that allows you to customise your automation settings. In addition, look for software that seamlessly integrates with your existing recruitment process.

smartAI offers solutions for all your recruitment process automation needs. We’ll create and implement workflows based on your specific recruitment process. Book a demo today.